MSP Pricing Calculator
Estimate the monthly recurring revenue needed to cover software, support labor, overhead, and your target gross margin.
This is a planning model, not a universal MSP price. Adjust for SLA, onsite support, after-hours coverage, backups, security stack, project work, user counts, compliance requirements, and client risk.
How this MSP pricing calculator works
The calculator estimates monthly delivery cost from endpoint software, server software, fixed service costs, technician labor, and allocated overhead. It then calculates the recurring revenue needed to reach your target gross margin.
Worked example
If monthly delivery cost is $2,000 and the target gross margin is 50%, the target MRR is $4,000. The calculator also converts that total into an approximate per-endpoint figure and annual contract value.
Do not treat per-endpoint price as universal
Client complexity, SLA, onsite support, security stack, backups, compliance, servers, after-hours support, and project scope can materially change the required price.
Related guides
- How to Price Managed IT Services Per Endpoint
- MSP Pricing Models: Per User vs Per Device vs Flat Rate
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Managed IT services pricing
MSP Pricing Calculator for managed IT services
Use this calculator to estimate the monthly recurring revenue required to cover software, support labor, overhead, and target gross margin. It can support per-endpoint, per-user, hybrid, or flat-rate managed services pricing.
What should be included in MSP pricing?
RMM + security stackRMM, EDR/AV, backup, DNS filtering, documentation, and other recurring tools.Support laborExpected technician time, escalation effort, account management, and onsite allowance.OverheadInsurance, admin, vehicles, management, tools, and other business costs.Target marginRequired gross margin after expected service-delivery cost.Managed services pricing models
The calculator does not force one pricing model. Use the underlying cost and MRR target to support a per-device, per-user, flat-rate, or hybrid agreement.